Care England

Reducing complexity for care home accountants

With a business spread over multiple locations and entities, it can be hard to get a clear and current view of your financial situation. 

iplicit’s powerful cloud care and nursing home accounting software provides a single source of truth, allowing you to see all the entities in a group in one view and in real time.   

Management of suppliers and funds is dealt with in one place for the whole business. The complexities of intercompany transactions are easily handled, so costs and revenues are apportioned to the right entities.  Billing and recharging of costs are simplified in the same way. 

You can drill down to individual transactions to ensure firm control of costs, then move back up to the wider view of the organisation.

Solving common problems in care home accounting

A common source of complexity for care homes is that funding for the same service user can come from several sources – for example, the NHS, an insurer and multiple family members. iplicit handles this simply by using its project accounting features to set up “resident accounts” that accommodate multiple sponsors for one service user.

The finance team’s work can also be complicated by large payments received from the NHS to cover multiple service users, sometimes in different homes under different legal entities. iplicit takes the labour out of intercompany receipt allocations, quickly splitting such payments and putting the funds into the books in the right places. 

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Cost control and budgeting for care home groups

Cost control is all-important in an industry where margins are tight. But without up-to-date information, your efforts to keep a tight rein on spending are prone to frustration.  

With iplicit, the data you see is updated in real time, so you can take prompt action when concerns arise.  All purchasing for the group is managed in iplicit, eliminating the need to key in information from another system.  

By reducing complexity and making information current, iplicit enables you to manage budgets effectively and make forecasts based on reliable data.

Care home accounting software that uses automation

Your team has better things to do than process paper invoices or extract information from one part of the system and type it into another. 

iplicit’s automation features eliminate many of the manual tasks that can be the bane of a finance team’s life, especially at month-end and year-end. 

Approval workflows can be easily automated, with expenses submitted via our mobile app. Invoices can be stored in the system alongside the relevant transactions. And consolidating the accounts can be done without exporting figures from the finance system to manipulate them in spreadsheets. 

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Securing data for care home accountants 

iplicit’s care home accounting software stores your data safely in the cloud, with the latest security updates installed automatically while you work. It does away with the risks that come with storing data on your own premises. 

iplicit links with the EpicCare patient records system and Fusion Care Home Management software. Our open API (application programming interface) allows us to connect with other systems that you might also already be using. 

Implementing care home accounting software

Changing software can be a daunting prospect for a care home business, particularly if you’ve spent a long time working with on-premise systems. 

iplicit has the features usually associated with high-end accounting products, but it can be implemented in a fraction of the time, with disruption to your business kept to a minimum.  

Our implementation team and our UK-based support staff have both earned five-star reviews from customers. 

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The Future of Finance for Care Homes

iplicit is empowering care homes around the world to take control of
their finance operations and focus on what really matters.

A True-Cloud Offering

We make remote working simple and secure. If you can access the internet, you can access iplicit accounting software – from any location, on any device, always.

Unified For All Legal Entities

A single, consolidated overview of all accounts – even across several companies or legal entities – with just one click.

Simple To Use

Whether users have a financial background or otherwise, iplicit is intuitive and easy to navigate, with ample self-service and live support.


iplicit is the home of enterprise level functionality, at a price you can afford. It’s finally time to liberate yourself from the costs of legacy accounting products.

Comprehensive Reporting

Make data-driven decisions with ease from a clear-cut, single version of truth.

It’s Your Software

… and it’s built around your exact needs, such as partial VAT and MTD requirements.


Contact Us

We’ll be happy to answer any questions that you may have about our care home accounting software, and how it can be applied to your care home group.

Contact us
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Finance Software to Innovate, Not Complicate

The Care Home sector is at the heart of our world. We understand the details that help you to get the most from your accounting solutions. Here’s our insight behind our accounting software.


Don’t worry - we’ll make sure you’re prepared for your next audit, providing the full detail required by regulators, supporters and donors.

Easy Adoption

We’ll empower you and your team to learn about the system at your own pace, with a safe sandbox mode for multiple users to explore.

Automatic Upgrades

iplicit provides monthly system updates that are automatic, user-centric and ensure that the software continues to meet the changing needs of your sector.

Multi-dimensional Reporting

iplicit's flexible structure and unlimited dimensions enables full analysis by entity, home, resident, service and fund. 

Financial Consolidation

Multi-entity consolidation by group or sub group with no data exports required or additional consolidation modules. Eliminate manual consolidation with our single unified platform for your multi-entity and consolidation needs.

Multi-level GL Analysis

Analyse each home and entity with actuals vs. budgets by Activity, Cost Centre, Departments, Projects, Funds, Locations, it’s all configurable with iplicit.

Multi-jurisdictional VAT

iplicit’s advanced Tax Management features enable you to easily manage the complexities associated with multi-jurisdiction VAT across all entities.

Multiple Funding Sources

Allocate bulk receipts from the NHS across multiple entities, homes and residents. Set up “resident accounts” to easily track multiple sponsors for one resident.


Complete month end in days not weeks with automatic services / resident invoicing, automatic accruals and prepayments. Automate intercompany purchase and payment allocations, intercompany journals and invoicing.

Fund, SOFA and SORP Reporting

iplicit’s fund management capability enables you to see instantly, monies from various grants and funds. These can be segmented by fund-type to enable restricted and non-restricted views.  

Workflow Authorisations

iplicit’s configurable workflow authorisations ensure that processes are followed with a full audit trail of submissions and approvals. Workflow approvals can be easily set up for each home, entity or department on sales, purchases, nominal transactions and even budget changes.


iplicit has been designed to ensure simple integration with other third party systems including payroll, billing, EpicCare patient records system and Fusion Care Home Management software.


iplicit is a full, multi-currency solution with the ability to have different exchange rates to be used for different entities, inter-company transactions and consolidation.


Monitor and control budgets at operational and consolidated accounts levels.

Document Management

Drop and drag in all related documents against a client, home, requisition or invoice with multiple OCR options.

Centralised Purchasing

Localised or centralised purchase requisitions, with line based intercompany apportionments.

Access and User Controls

Full data entry and data access controls to suit users, roles, departments or legal entities.

Predictable Costs

Our straightforward monthly pricing includes licence fees, award-winning support and regular updates.

Don't Take Our Word For It

Here's What Our Customers Say


Grand Theatre Blackpool

Mark Preston, Finance and Business Manager

"There’s a lot of inter-company work. iplicit makes that a lot easier by consolidating everything together; there’s no logging out and logging back into a different company, you can just swap between them.

We knew there was a need to make things more efficient, but we struggled to find a way to achieve that with Sage 50."


Yorkshire Wildlife Trust

Darren Tiffney, Director of Finance and Central Services

"We were using Exchequer when I joined Yorkshire Wildlife Trust, but we’d grown to a £10m-£12m turnover and it was creaking at the seams.

To reconcile the main bank account would have taken half a day. Now it takes five minutes."


Health Poverty Action

Sandra Tcheumeni Boschet, Head of Finance & Administration at Health Poverty Action

"The timesaving we experience with iplicit is enormous! We are currently preparing our year-end process, and already we are saving six weeks consolidating the various project balance sheets from various QuickBooks versions."


Top resources for care and nursing homes

Care Home

iplicit launches in care homes sector with pledge to simplify work and free up time

Award-winning cloud accounting platform iplicit is launching in the care homes sector with a pledge to drastically simplify finance tasks and free up large amounts of staff time.

iplicit was designed for users who are outgrowing entry-level finance software and for those who have found themselves stuck with outdated, on-premise systems but cannot afford the expense and disruption required by the likes of Netsuite, Intacct or Dynamics – products that are typically focused on much larger corporations.

Read more

Care Homes

Why care home accounting is not for the faint hearted and what you can do to simplify things

There can’t be many businesses of similar size whose finances get as complicated as a group of care homes. Everyone working in the care sector has seen the industry consolidating, as new entrants to the market buy up smaller businesses and existing providers take over more sites.

But while that might lead to efficiencies, the short-term effect is often to increase complexity even more.

However, there are ways software can help with care home accounting, eliminating many hours of tedious and error-prone work and releasing staff to concentrate on higher-value tasks.

Read more

End of month

Month-end: Why does it take so long and what can be done to make it quicker?

It’s a cry heard from finance teams everywhere: Why does this take so long?

If your team is managing to close the books on the past month within around five days, you’re likely to be running a pretty lean operation already – although you’d probably like the process to be shorter.

For many organisations, particularly smaller non-profits, a month-end close can run into weeks. In fact, plenty of teams have members who are occupied with month-end related tasks, and a lot of spreadsheets, pretty much all the time.

Read more

Forward-thinking finance software that supports your journey

Let's plan for tomorrow by taking care of today.

iplicit is so scalable, it's the only system you'll ever need. With this in mind, we'll continue to support you for every day that you use the system, from implementation, to go-live, and far beyond.

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