Finance and accounting

Finance and accounting

Finance and accounting are at the heart of iplicit. When it comes to business finance you’d expect any ERP solution to cover all the basics. But you’ll be amazed at the comprehensive breadth and depth of functionality available within iplicit.

Customer quotes and invoices

Create and send branded quotes and invoices. Sales quotes can become invoices in a click. Invoices can be based on products supplied, jobs done, timesheets, regular charges, data from other systems or created on an ad-hoc basis. All invoices and quotes can be workflow routed before sending and stored in the document repository.

Purchase orders and supplier invoices

Generate purchase orders quickly, link them to products and services, send them automatically for authorisation and then out to your suppliers. When goods are received, issue receipts and take care of stock control. It’s easy to log, authorise and settle supplier invoices too. Use ‘quick payment’ or schedule in a run. Prioritise payments with the ‘aged creditors’ tool and make adjustments any time.

Cash management and bank reconciliation

Auditing and reconciling financial transactions is no longer a laborious task. With imported bank statements, iplicit recognises transactions based on rules and history. Simply check and click OK. Cash receipts and payments are easily documented, including printing or emailing appropriate receipts. And you’ll always know your cash position across multiple bank accounts. iplicit’s unique cashflow forecasting monitors your cash situation based on outstanding and regular transactions, plus predicted income and expenditure.

Credit control

Manage your credit control risk effortlessly. Monitor collection performance across all customers and any other criteria you wish. Use aged debt reporting to see where to focus your activities. And issue statements and reminder letters automatically.

VAT returns

Your commercial tax responsibilities are easily looked after, using tax codes, rates and tax systems to generate the figures you need for returns. Produce a VAT estimate at any time and, when you’re ready, automatically submit your return to HMRC.

Expenses and timesheets

Staff can use iplicit to record and submit their expenses claims and timesheets. You can review expenses, and time can be assigned to a cost centre and/or a project to monitor performance and efficiency. This information can also feed through to sales invoices.


However you pay your staff and suppliers, iplicit eases the process – from making quick payments to an individual or company to multiple creditor transactions based on your selection criteria. Authorisation, reporting and payment files are all there for you.

Period end accounts

Manage accounting transactions for key business periods seamlessly. Ensure month-end control checks, reconciliations and accounting adjustments are finalised to meet management reporting deadlines. Lock down transaction postings, so data is always entered in the correct accounting period. And throughout the process, iplicit will keep key personnel updated on progress.

Multi-currency and multi-company management

iplicit handles the complexities of doing business. Manage the finances of several businesses together. Log transactions in multiple currencies if you trade overseas and get reports in your favoured currencies. 

Resource and project management

Resource and project management

iplicit is the go-to place for all your key business information, even pulling in data from your existing systems to avoid any duplication of effort. And being in one central place means you can cross-reference information, run valuable reports and analyse your business efficiently.

Contact management

Details on customers, prospects, suppliers and staff are available wherever you are, together with transactional records. Store important correspondence in your document repository and link these directly to relevant contacts. If you use third-party software for any of this information, iplicit works with all leading applications.

People resource management

People make a business, which is why iplicit is also your HR tool. Keep employee records, manage absence and holidays, roster staff with our resource scheduler and keep timesheets for all relevant employees, which you can also incorporate when invoicing customers.

Project management

Run projects, set tasks, monitor progress and communicate as part of a team. iplicit is the ideal tool to manage projects and workloads. Create your own projects, assign tasks, set deadline dates and issue reminders. You can prioritise tasks by order of importance or group them into categories, and even record the project against transactions for reporting and cost/income analysis.

Custom data

iplicit easily adapts and refines to match your needs exactly and grow as you grow. Any data that’s relevant to your business can be recorded. An example of this is might be property management – recording leases, rents, service charges, valuations and more – and integrating with the rest of iplicit to invoice tenants automaticallyi

Dashboards, reports and enquiries

Dashboards, reports and enquiries

See the big picture at a glance and get easy access to highly detailed analysis. iplicit gives you an extensive set of standard reports and graphic analyses out of the box, and of course we’ll set up any others you might need during implementation. And our phenomenally powerful enquiry system and report generator lets you dig down (or up or across) to whatever level you like.


Dashboards give you summary charts and overviews for any aspect of your business performance: bank balances and cashflow, sales analyses, purchase and expenses, absence and holidays, debtors and suppliers. Key data is shown graphically, instantly, with the ability to drill down for detail. You can even create personalised dashboards comprising your most critical charts and overviews.

Comprehensive sets of reports

Working across a broad range of organisations, we’ve seen many different reporting requirements over the last 20 years, So we’ve created a comprehensive suite of great reports to give you everything you need. All at the touch of a button.

Powerful enquiry and report generator

Start with a standard report and modify it or create your own from scratch. You can customise any enquiry and present as tables of data, including pivot tables. There’s also our tree functionality, which relates data to your reporting hierarchy needs, and these relationships are all available within your reports and enquiries. Naturally all reports can be produced as PDFs and information can be exported in many formats such as Excel.

Business planning

Business planning

What happens next really matters. It can transform everything. To make those big decisions, you need the right information about your current position and the ability to forecast and model scenarios quickly and accurately. That’s where iplicit steps in.

Cashflow forecasting

See a realistic, real-time forecast of cash balances in your bank accounts, without running a single report. Model ‘what-ifs’ and see their impact immediately. Know your true finances at a glance – both now and in the future – so you can make informed business decisions and plans. Our built-in cashflow forecasting monitors your cash situation across multiple bank accounts, based on outstanding and regular transactions as well as predicted income and expenditure

Budgeting and forecasting

Maintain multiple budgets and forecasts and incorporate these within management reports and enquiries. You choose the level of detail that suits your way of working. Review, amend and revise these quickly and easily, as often as you need.

Efficiency, accuracy and professionalism

Efficiency, accuracy and professionalism

iplicit ensures your operations are streamlined, accurate and meet the highest professional standards. Our workflow engine routes and manages responsibilities efficiently and effectively. Scheduling automates processes, saving valuable time daily. Document management puts you firmly in control of vital business documentation, while iplicit’s interconnectivity gives you instant access to information from wherever you are.

Authorisation workflow

Most businesses require a variety of authorisation processes. For instance, the go ahead to purchase may be based on value and cost centre (among other factors), frequently with multiple levels before approval. Within iplicit, all these processes can be set up in our workflow engine. That way, documents are routed and escalated automatically based on rules you define. For maximum process efficiency and control, use iplicit.


Create automated events for those important, regular tasks you mustn’t forget. Monthly invoices, statements and payment reminders can all be produced automatically. You can also schedule housekeeping tasks to automate period-end roll-forward or flag up areas of concern, such as customers in the system without email addresses or suppliers with no bank details recorded.

Document repository

iplicit automatically stores important documents and you can add other files too. Search for key information quickly. Check documents out and back in for full version control. Sales invoices, receipts, customer statements, purchase orders, supplier remittance advice, customer reminder letters and other correspondence are available at the touch of a button.

Company-wide access

Company-wide access

You determine exactly who does what in iplicit. It’s easy to set up a range of different users, so you can empower all the right individuals with the right information and responsibilities. You’re in complete control. And as long as you’ve got the internet, you’ve got iplicit anywhere.

Unlimited user roles

You can set up an unlimited number of user roles and access rights. Define who goes where inside iplicit and what they do there. Delegate as much or as little as you want, while always being in complete financial control. To make it even easier, iplicit comes loaded with all the roles we anticipate you’ll need, and we’ll set up full access control to exactly your requirements as part of implementation.

Use iplicit on a PC, browser and phone

You can access iplicit in a variety of ways. Our PC app and remote desktop for Macs provide the comprehensive functionality needed for heavyweight use. Our browser and mobile apps offer a highly convenient solution on the go, with all important information readily accessible and the ability to authorise workflow items, including purchase orders, invoices and holiday requests.

Seamless integration

Seamless integration

iplicit adapts to your existing ways of working and other software and systems you use. Our interfaces are built to handle data in a wide range of industry standard formats. Just let us know how you’d like to work and we’ll do the rest.

With iplicit you keep the systems that work for you. Whether it’s payroll, CRM, eCommerce or any other specialised or bespoke software solution, we’ll make sure that it dovetails into iplicit during implementation.

Expert implementation, training and support

Expert implementation, training and support

No business software solution is complete without great people to help you get the maximum benefit.

You’ll find our team of UK-based implementers, trainers and support staff are people-people as well as technical heads. On-site or on the end of a phone we’ll always give you first class service. After all, we want you to love iplicit as much as we do. We’re ready to make iplicit work hard for your unique business, now and tomorrow. If you ever need anything, we’re just a call away.

How It All Works

iplicit’s architecture is quite special; it’s true cloud and only in the browser, but it looks and feels like a desktop application. No layer upon layer of tabs opening and probably the most intuitive navigation that you will find in the marketplace today. Take a look for yourself.