“It wasn’t easy to see profit and loss by cost centre, division or department.”
Now that the Recruitment Group’s companies are using iplicit, they are all on one unified platform and contained in one view. Narinder has the flexibility to drilldown on each and filter and report on anything needed.
“The ability to run consolidated accounts at the touch of a button turns a previously daunting task, where normally a lot of data extraction and manipulation is required, into something very straightforward.”
Data migration, the ease of reporting and systems integration capability are the main reasons iplicit was selected
Some of the most important aspects for the Recruitment Group in choosing iplicit were the ease of which they could migrate their old data, the flexibility of the reporting which could be obtained from iplicit and the open API for integrating with other systems.
Having looked at Access and a few other solutions, Narinder explained that they did not want to go down a hybrid cloud approach. “We wanted a Cloud solution that works seamlessly across all different areas of our business and includes credit control and accounts and that could be integrated with our other systems such as our CRM, Matchmaker and our client billing system, PurePro.” Being able to have this integrated data means Narinder can get full visibility including reporting on margins and sales activity.
“We wanted to go on the cloud with everything. We found it very important not to get involved with things like servers, because of downtime, costs, etc.
“When we were looking at products, there were two clear competitors. And ultimately, the demos between the two products showed that iplicit was light years ahead. It is a product that I'd highly recommend.”
Timesavings - invoicing clients, bank reconciliation and at audit time
One of the biggest time savings for The Recruitment Group has come from using iplicit’s invoicing system which they use to invoice each customer weekly. They have been able to create their own layout for their invoices and attached to each invoice is the supporting information such as timesheets, which saves a lot of time.
“We used to invoice out of Sage,” says Narinder.
“Unfortunately, the information had to be manually keyed in. A team of six used to take about one and a half days to key in all those invoices. Now, with a team of four, it takes two hours to generate those invoices and send them out.
“The other big benefit will be at audit time, which was always a painful thing for us, because we get asked to hunt down things like copies of invoices.
“Now, when we have our audit, the documents are attached to each transaction in iplicit and our auditors will be given a read-only login to be able to access all the back-end documents. They’ll be able to find what they need in seconds.’”
“We use the automated bank reconciliation feature to reconcile our three bank accounts which saves a great deal of time,” says Narinder.
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