School Finance Software
Whether you're running a single academy, a multi-academy trust or a school federation, iplicit gives you the financial control and visibility to manage budgets, restricted grants, VAT and DfE reporting in-house, without the manual consolidation and workarounds that hold finance teams back.
School Finance Software
Whether you're running a single academy, a multi-academy trust or a school federation, iplicit gives you the financial control and visibility to manage budgets, restricted grants, VAT and DfE reporting in-house, without the manual consolidation and workarounds that hold finance teams back.
Finance software built for schools
Give headteachers visibility of their own budget - central control doesn't have to mean centralising every financial decision. With role-based access, headteachers and other decision makers can monitor their school's spending independently.
Restricted grants and partial VAT - iplicit supports the financial structures and reporting requirements schools need, without relying on spreadsheets, manual data entry and workarounds.
Easily add a new school to the system - with iplicit, additional schools can easily be incorporated into the existing financial environment while the structures, controls and visibility needed for the individual school and the wider trust are maintained.
Everything in one cloud-based system - budget monitoring, payments and reporting, and easy access to all related information, together in one cloud-based finance system. Created by the founders of Exchequer® and Concept Software, iplicit is efficient, intuitive and customisable to your unique requirements.
What should a school look for in finance software?
Real-time budget visibility and cloud access - give heads and budget holders access to current budget-versus-actual information, and allow users to access financial information and manage budgets securely from wherever they are.
DfE reporting and analysis - map accounts to DfE requirements and support compliance reports and other reporting needs, like the Academies Accounts Return. Turn financial data into useful information with custom reports.
Restricted grants and VAT management - keep restricted and unrestricted funding visibly and appropriately accounted for, and support the more complex VAT requirements that can arise across LA-maintained schools, including partial VAT arrangements.
Scalability and strong controls - add schools and entities without having to build a completely new finance system, and use permissions and role-based access to give people access to the information appropriate to their responsibilities.
What to see how iplicit works for schools?
See iplicit in action, book a demo or speak to our education specialists on 020 3900 2391 to discuss your needs and how iplicit could simplify finance across your school or trust.
A finance system that grows with schools and federations
Whether you're managing the finances of a single school or a growing federation, your system should make financial information easier to understand, share and act on.
Joined-up finance for federations and maintained schools
A federation brings several schools under one governing board, but each school typically keeps its own budget and reporting needs. iplicit lets you manage every school in one system, with separate budgets and budget holders for each, while the federation's finance team keeps a combined view. It also supports the more complex VAT requirements that can arise across LA-maintained schools, including partial VAT arrangements.
Schools and budget holders
iplicit enables schools and budget holders to work with the financial information that's actually relevant to them. For headteachers and budget holders, that means accessing their own budgets and spending without relying on finance teams for every report.
Multi-academy trusts
iplicit gives central finance teams trust-wide visibility. With cloud access, integrated data, DfE-aligned structures and support for the more complex requirements of educational finance, it provides a foundation for schools and MATs as they grow. That flexibility matters for growing MATs: a finance system shouldn't become an obstacle every time the trust expands.
More than school accounting software
iplicit for Education brings together the core financial tools schools and academy trusts need. The result is an educational finance system that not only records what's happened, but gives education leaders a clearer view of what is happening now.
General ledger, financial reporting and dashboards
View performance across a school federation, or drill into individual schools and entities, without hours of manual spreadsheet work. Dashboards give heads, trustees and governors the visibility they need, without creating extra work for finance.
Budgeting and budget monitoring
Set budgets for each school, department or cost centre and track spending against them in real time. Budget holders can see how their spending compares with their budget whenever they need to, while finance keeps oversight across all schools in the system.
Bank reconciliation and batch payments
Bank feeds match transactions automatically, ready for your team to review, so reconciliation no longer means checking every line by hand. Batch payments let you pay multiple suppliers in a single run, with a clear audit trail.
Purchase and sales ledger, and credit control
iplicit automates purchasing with configurable approval workflows that match your structure, so you're no longer chasing paper-based requisitions across schools.
Fixed assets, stock and inventory management
Keep an accurate register of buildings, IT equipment and other assets across every school, with depreciation calculated for you. Stock and inventory management helps you keep track of items such as uniform, catering supplies and classroom resources.
Excel integration, document management and timesheets
iplicit's Excel add-in gives live connectivity to your financial data within Excel, where finance teams already do their reporting, forecasting and variance analysis. Store invoices and supporting documents against transactions, and record staff time with timesheets.
"Things that used to take days now take minutes — and there are some tasks we don't even need to do any more because they've been fully automated."
A finance system that grows with you
Whether you're working with the finances of one school or a growing group, your system should make financial information easier to understand, share and act on.
iplicit gives central finance teams trust-wide visibility while enabling schools and budget holders to work with the financial information that’s actually relevant to them. With cloud access, integrated data, DfE-aligned structures and support for the more complex requirements of educational finance, it provides a foundation for schools and MATs as they grow.
Want to see how iplicit works for schools?
