Theatres

Accounting software for theatres and performing arts venues

Built around how theatres and arts venues are funded, and how they really work. Grants, productions, ticket income and trading sit in one ledger, with real-time reporting by production, fund or entity. So, you spend less time chasing figures, and more time supporting the work on stage.

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iplicit multi-entity hospitality dashboard showing revenue by venue

Trusted by theatres, orchestras and arts venues

From The Grand Theatre Blackpool to the London Philharmonic Orchestra, arts organisations use iplicit to keep productions, funds and trading in one place – and spend less time in spreadsheets.

It's now all in one place, instead of us having hundreds of spreadsheets all over the place and never being sure whether the spreadsheets are up to date or whether the invoices have arrived.

Mark Preston

Finance & Business Manager, The Grand Theatre Blackpool

We know what it takes to keep the curtain going up

Behind every opening night is a finance team keeping a lot of plates spinning. Funding that's harder to win and comes with strings attached. Budgets set months before a ticket sells. A panto season that can carry the whole year. If your team relies on spreadsheet workarounds to keep up, that's not a failing. It's a sign your software wasn't built for how the arts are funded. iplicit was.

Every production costed. Every grant accounted for.

Finance for theatres, orchestras and arts venues runs on several clocks at once: the season, each production's budget and every funder's reporting deadline. iplicit keeps all three in step.

• Cost every production, concert series and tour as a project. You'll see commitments, time and the current forecast well before the first performance.

• Track restricted and unrestricted funds with unlimited dimensions (tags you can add to any transaction), so each Arts Council or trust grant shows exactly what it's paid for.

• Calculate partial VAT across charitable and trading activity automatically. The London Philharmonic Orchestra now runs and reconciles its VAT return in about half a day.

iplicit automated month end screenshot showing a paid purchase invoice with prepayment schedule

Spending control from rehearsal room to box office

Spending happens everywhere: in the rehearsal room, the workshop, the bar. And nobody joined a theatre to fill in forms. iplicit gives every budget holder a simple way to raise and approve spend, and gives your finance team the oversight to match.

•Route purchase orders and invoices through multi-level approvals you configure, with a full audit trail from request to payment.

•Let your staff submit expense claims on the iplicit mobile app – on tour, at the get-in or from the stage door – and allocate them straight to the right production.

•Connect your ticketing, membership and grant management systems. Bank feeds then match box office and fundraising income as it arrives.

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Book your demo and discover how iplicit can simplify your finance operations, automate manual processes, and give you real-time visibility - wherever you work.

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iplicit dashboard screenshot showing revenue trend, monthly and product breakdown charts

One ledger for the whole company

Funders want to see what their money made possible. Trustees want assurance. Producers want to know what's left to spend. Whether you run a single arts venue or a touring company with a trading arm, iplicit gives each of them the figures they need – without your finance team stitching them together. And every hour saved on admin is an hour back for the work that matters.

One group view, without the Excel rebuild

Run your charitable trust, trading subsidiary and any catering or bar company as separate entities on one platform. Consolidation happens automatically, and intercompany recharges post once, so the group view is ready when you need it.

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Reporting ready for trustees and funders

Produce reporting that supports SORP 2026 (FRS 102) and the SOFA, with funds handled in the ledger rather than a separate workbook. Report each grant by fund type, so funder returns and trustee packs come from the same figures.

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Budgets that follow the season

Set budgets by season, production and department. Budget checking flags any overspend as soon as a purchase order is raised. Producers and heads of department see their own figures live, so they can adjust before costs run over.

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FAQs

Can accounting software for theatres support touring productions?

Yes. Set each tour up as a project with its own budget, and every venue's costs – from travel and accommodation to local crew – are tracked in one place. Multi-currency support covers your international dates.

Can iplicit track restricted and unrestricted funds, including Arts Council grants?

Yes. Unlimited dimensions let you tag income and spending to each fund, so you can report restricted and unrestricted balances at any time. You can also segment Arts Council England or trust grants by fund type for funder reporting.

Can iplicit handle advance ticket sales?

Yes. Ticket income for future performances can be held as deferred income and released to match each performance date. Your accounts then reflect what's actually been performed, not just what's been sold.

Can iplicit manage a charitable trust and its trading subsidiary together?

Yes. Each company is its own entity on one platform, consolidated automatically. Partial VAT and reporting that supports SORP are handled for the charitable side. You see each entity separately, and the group as a whole.

Can iplicit connect to our ticketing and membership systems?

iplicit has an open API that supports integrations with ticketing, membership and many other systems. Our team can discuss your requirements and provide support throughout the entire process.