Restaurant accounting software, every site in one ledger
Separate books for each restaurant mean chasing till reports, matching card takings and stitching sites together in spreadsheets before anyone sees a group P&L. iplicit brings every site, entity and EPOS feed into one ledger, with one login. So, you can see how each restaurant is trading while there's still time to act.
Restaurant accounting software, every site in one ledger
Separate books for each restaurant mean chasing till reports, matching card takings and stitching sites together in spreadsheets before anyone sees a group P&L. iplicit brings every site, entity and EPOS feed into one ledger, with one login. So, you can see how each restaurant is trading while there's still time to act.
Trusted by hospitality groups across the UK
From Lime Wood Group to Pub Culture, hospitality businesses use iplicit to see every site, kitchen and bar in one set of figures – and spend less time in spreadsheets.
You can customise it so you can see your results per different revenue centres, Accommodation, Spa and Restaurant, and you can see your projects and events. And you can add in non-financial KPIs, such as the number of covers.
We know restaurant finance runs at the pace of service
Takings land from tills, card terminals and delivery apps every day. Supplier invoices arrive with every delivery. Food costs move with the market, and margins shift from site to site. If your team is chasing till reports and patching spreadsheets to keep up, that's not them doing it wrong. It's what happens when software is built for one set of books, not twenty. iplicit wasn't.
Daily takings, without the daily backlog
Every site's sales post by location day by day – not in a rush before month end.
• Import daily sales journals from every site and till, so revenue posts by location and no backlog builds up.
• Report gross profit by site and revenue stream – food, drink and delivery – without rebuilding the figures in Excel.
• Open a new restaurant and it reports the same way from day one, with your chart of accounts and reports already in place. o finance.
See how every site is trading before the month is out
Site performance shouldn't have to wait for month end. iplicit brings EPOS sales, payroll costs and the ledger together, so you can see how each restaurant is doing while there's still time to act.
• Bring EPOS sales in by site and revenue stream, so any gap between till readings and banked takings shows up early – not weeks later.
• Set budgets for every site and track actuals as the month runs, so your site managers know where they stand before the period closes.
• Work across every company with one login, instead of logging out of one site's books and into the next.
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Want to see iplicit in action?
Book your demo and discover how iplicit can simplify your finance operations, automate manual processes, and give you real-time visibility - wherever you work.
What changes when restaurant finance runs on iplicit
Whether it's one restaurant or twenty, finance runs best when sales, costs and suppliers all sit in one place. Every new site reports the same way from the start. Group figures arrive sooner. And the hours saved at month end go back into protecting margins – and supporting the people running the floor.
Every site, one set of figures
Consolidate every restaurant, brand and entity on one platform, so group finance can start before the last site has closed its month. Intercompany balances and eliminations run automatically, giving the board a group P&L without a spreadsheet in sight.
Supplier invoices without the backlog
Scan invoices from food, drink and packaging suppliers, match them to purchase orders and route them for approval with a full audit trail. Site managers approve from their own queue, so suppliers get paid on time.
Reconciliation that keeps pace
Bank feeds bring in transactions from every account daily, and matching rules clear routine card settlements and supplier payments automatically. Your team reviews the exceptions instead of ticking every line, so month end starts from a clean bank position.
FAQs
How is restaurant accounting software different from a standard accounting package?
Restaurant accounting software is built around how restaurants trade: daily takings from EPOS, card and delivery platforms, frequent supplier invoices and gross profit by site. It brings every site into one ledger rather than separate sets of books. iplicit works this way.
How does iplicit handle takings from EPOS, card and delivery platforms?
EPOS sales can be brought into iplicit by site and revenue stream through our open API, and bank feeds bring in card and delivery platform settlements. Your team then matches takings to cash without re-keying. We’ll confirms the right connection for your systems during a demo.
Can restaurant accounting software track gross profit and food costs by site?
Yes. Reporting dimensions let you analyse sales, cost of sales and gross profit by site, brand or revenue stream, such as food and drink. Dashboards keep the figures current, so your operations team can act on food cost trends during the month, not after it.
Can iplicit consolidate several restaurants and brands into one group P&L?
Yes. Set up each restaurant or brand as its own entity or reporting dimension, and iplicit consolidated automatically. Site P&Ls and the group P&L come from the same ledger, so there's no spreadsheet to rebuild at month end.
What happens when we open a new restaurant?
Add your new site as its own entity or reporting dimension, using the same chart of accounts, approval workflows and reports as the rest of the business. It reports from its first day of trading, no new system, no new set of books.
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Less time on the books, more time on the floor
Let's talk about what your sites need. Book a demo, or take the tour in just 3 minutes.
